Wiltshire Wildlife Photography Prize

These terms and conditions govern the Wiltshire Wildlife Trust (WWT) photography competition 2024. The competition organisers are WWT. By accepting the terms and conditions of the competition and subsequently submitting your photograph, you will be entering into an agreement with the organisers.

1 Competition entry

By entering the competition, you agree to the provisions of these terms and conditions and to comply fully with them. The competition opens on 19 August 2024 and closes on 16 September 2024 at 23:59. Submissions must be received by the closing date.

2 Eligibility

This competition is open to residents of the UK, excluding employees of WWT, their families or anyone else associated with this competition.

All photographs submitted must be the work of the individual submitting them and must not have been published elsewhere or have won a prize in any other photo competition. It is the responsibility of each entrant to ensure that any photos they submit do not infringe the copyright of any third party or any laws. Entrants must warrant that the photo they are submitting is their own work and that they own the copyright for it.

Those in doubt as to their eligibility must contact the organisers for clarification before entering. The organiser’s decision on eligibility is final.

3 What to enter

Photographs must be digitally submitted using the entry form on the WWT website. They must be in either .jpeg or .png format. We are unable to accept postal entries.

Photos must not have won an award in any other competition at the time of entry or by the time the winning photos are announced.

4 How to enter

The competition opens on 19 August 2024 and closes on 16 September 2024. 

Applicants may enter a maximum of one photo which must be taken in Wiltshire.

Entries must be submitted digitally via the competition website except in circumstances where this isn’t possible. We are unable to accept postal entries.

Entrants are required to provide their full name and email address. Phone numbers are optional. We request this data for the purpose of the administration of the photo competition. This data will be processed and stored in a secure manner and will only be kept for the duration of the photo competition. This data will then be destroyed in a secure manner, unless entrants have opted in to receive further communications from WWT. We will not use this data for any other purposes, unless consent is given using the 'Keep in touch' option on the entry form.

By submitting work to the WWT photo competition, each entrant confirms and warrants that:
•    They are the sole author of the entry and that it is their original work.
•    They own the copyright and any other intellectual property rights of the photo.
•    They have not licensed or disposed of any rights in the image that would conflict with uses to be made by WWT.

5 Judging

A panel of judges will select photos based upon how well the works reflect the category, technical skill, originality and creativity. The Head Judges will then choose the winning photos from this shortlist. 

The decision of the organisers is final, and no correspondence will be entered into concerning the competition’s judging and organisation.

6 Announcement of winners

Judging will take place in late September.

The winners will be contacted via telephone or by the email used for submissions by the end of September and WWT will endeavour to contact all entrants about the outcome of their entry before the competition winners are announced via WWT’s newsletter and social media accounts, though this may not be possible.

7 Use of photographs

By entering the competition, you grant WWT a non-exclusive, irrevocable licence to reproduce, enlarge, publish or exhibit, on any media, the photos for any purpose connected with WWT. This will include but may not be limited to:
•    On the WWT website and social media.
•    In future editions of WWT’s members’ magazine, Wiltshire Wildlife.
•    In any other WWT publications, in print and digital
•    At WWT’s Nature Centres
•    In conjunction with sponsors to promote this competition.
•    For use in press releases to be distributed to national, regional, local or specialist press.
•    In external print and digital press to publicise the competition and/or the work of WWT.
•    In any other WWT promotional materials e.g. information leaflets or posters.

WWT will try to give reasonable notice to any photographer whose work is selected for additional usage, informing them of the intended use. Copyright will remain with the photographer in these circumstances.

WWT will make every reasonable effort to ensure that name credits are given to any photo published in any medium for any purpose.

8 Copyright and permissions

By submitting a photo for the WWT photography competition, each entrant confirms that:
•    All photos they submit are their own work and they own the copyright for them.
•    None of the photos submitted have been published elsewhere or have won a prize in any other competition.
•    Copyright for all photos submitted for this competition remains with the respective entrants. However, in consideration of their entering the competition, each entrant grants a worldwide, irrevocable, perpetual licence to WWT to feature any or all of the submitted photos in any of their publications, their websites and/or in any promotional material connected to this competition.

WWT will make every reasonable effort to ensure that name credits of entrants are reproduced on photos published in online and printed publications.

The photographer will be contacted to discuss other usages or permissions which fall outside of the remit described on an ad hoc basis. WWT will try to ensure entrants are informed of where their works are used, but cannot guarantee it in every case.

9 Data protection

We will keep your details on our secure database to enable us to administrate the competition, use your photos (see usage rights) and contact you with news directly relating to this competition (e.g. the outcome).

We value your privacy and promise to keep your personal details safe and secure, and we will never sell your data. You can read our full privacy policy at https://www.wiltshirewildlife.org/privacy-policy.

10 Policies

WWT reserves the right to remove or refuse any entries to the competition for any reason.

Should any entries fall below the standard required by the competition organisers and the judges, then the organisers reserve the right not to award prizes.

All information detailing how to enter this competition forms part of these terms and conditions. It is a condition of entry that all rules are accepted as final, and that the competitor agrees to abide by these rules. Submission of an entry will be taken to mean acceptance of these terms and conditions.

WWT takes no responsibility for loss, damage or injury incurred as a result of participation (and/or) involvement in the competition or subsequent publicity and awards.

Events may occur that render the competition itself or the awarding of the prizes impossible due to reasons beyond the control of the organisers and accordingly the organisers may, at their absolute discretion, vary or amend the promotion and the entrant agrees that no liability shall attach to the organisers as a result thereof.

WWT are responsible for the first part of the promotion, which is the publication and adjudication of the competition.

English law applies and the exclusive jurisdiction of the English Courts shall prevail.

The organisers reserve the right to modify these terms and conditions without notice.